|By Bob Burke||
|May 9, 2012 07:45 AM EDT||
The irony about cloud computing in the higher education environment is that most schools have already been using it to some extent but may not even realize it.
Gmail is one example. Yahoo Mail is another. The fact is web-based applications, which many schools rely on for daily communication, don't always register with most people as being part of the cloud computing trend. But they are, given that they essentially fit the layman's rudimentary explanation of the cloud: where storage and computing capacity exist (provided by a vendor) so all that is needed on a PC, laptop, tablet or smartphone is a browser. There are more "technical details" to actual cloud infrastructure, platforms and delivery, but for the purposes here, we will stick with the basic view.
There's no question that cloud computing usage has exploded and will continue unabated. An article in the September 30, 2011 issue of Campus Technology stated that a new industry forecast is predicting that cloud computing will account for 33 percent of all data center traffic by 2015 - tripling the current percentage and about 12 times the total current volume.
Perhaps even more interesting is the fact that cloud computing is not only becoming increasingly popular in general but that it is growing in the education market, normally a slow adopter of new technology. While higher education has always been viewed as an innovative force in networking and high-performance computing, major corporations such as Apple and Amazon have led the way when it comes to basic cloud computing. Two critical motivating factors are catalyzing educational institutions to investigate the cloud concept as an option since cloud computing can:
- Substantially reduce hardware, software licensing and personnel costs. This also saves on space, repair, and electrical costs.
- Provide new capabilities as they come to market without incremental costs for equipment or support. The cloud now makes "keeping current" a much more viable option. This might include collaborative efforts such as allowing multiple admissions personnel to view the same student application simultaneously.
To these reasons one might add the explosion in mobile devices that pressures IT departments, including those in the higher education environment, to provide 24/7 computing that is accessible from anywhere with no downtime. To top it off, there is also the ever-increasing avalanche of data that needs to be stored and analyzed. Given their shrinking budgets and increasing number of applicants, schools do have a major incentive to investigate cloud computing as a cost containment solution - certainly a simpler, much more affordable and practical option than attempting to undergo major expansion and rehab of the technologies they already have in place.
What Makes Cloud Computing Right for Higher Ed
The advantages that cloud computing can bring to a college or university are far-reaching; from a cost perspective the benefits can reach across campus. Cloud computing can be used in everything from the internal IT organization using the cloud for business continuity planning, or storing archived copies of data off to a cloud storage area - even students' papers and music that can be stored and retrieved whenever they want.
In the specialized areas of financial aid, enrollment, and admissions, the cloud has proven to be particularly beneficial. In the face of rising applicant pools, these areas need processes completed faster, better and cheaper to keep up with the competition, as well as meeting their own budgetary goals. The cloud helps higher education move up on the cost benefit curve because it's not dumping more work on an already beleaguered IT staff, it's rather simple to implement, and the benefits can be significant. Especially for smaller schools, the cloud can deliver a high-end functionality very quickly that these schools couldn't normally procure on their own without significant investments in hardware, integration, administration, and consulting.
Before jumping in with both feet, though, some basic questions must be answered. One of the primary concerns is how does a cloud vendor deliver an agile business solution to a higher education institution that traditionally has focused on other priorities.
Second, there is a litany of questions, mostly related to issues of security, reliability, confidentiality, and regulations at both the state and federal level. The issue of security cannot be overstated in a cloud computing scenario. In fact, since the institution's information is no longer running inside the four walls of the campus, the first concern any legitimate cloud vendor has to address is security. Most cloud vendors have addressed the security and intrusion issues at least at the level that most colleges would have addressed for themselves, if not more. In reality, security is less about the nuts and bolts of how to protect the data than the idea that administrators must determine who actually owns the data and who has access to it. All this information is being put on these machines out there "somewhere"; thus, the college administrator needs to know who is administering these machines and who has access to them.
Another concern before a college decides to adopt cloud technology: it's advisable to evaluate applications and infrastructure for vulnerabilities and ensure that security controls are in place and operating properly. Setting up an active monitoring program that uses services such as intrusion prevention, access and identity management, and security event log management to identify any security threats to the cloud implementation is a must.
There may also be significant concerns about the university's culture and how it responds to the adoption of new technologies. More to the point, it can be a struggle for college administrators to acclimate to the concept of "letting go" of their data and applications. There's a psychological impact to the recognition that the information is no longer inside the college's actual physical boundaries; it certainly changes the way CIOs look at things. Their concerns become, "How do I protect myself, and how do I get this information?" as opposed to "How many people do I need to do more backups?" Good cloud vendors will have comprehensive and proven answers to these questions.
Once these hurdles are cleared, there are baseline technology questions that must be considered. These questions depend on the technology inside the campus or the technology that's necessary to move to the cloud. In terms of the IT organization, you're potentially talking about major change and modifications to the operating environment they have been accustomed to and are comfortable in. This includes the infrastructure vendors they select, the maintenance agreements that they have in place, and technology questions from storage to networking to computing capacity. Also, on the IT side, it's critically important to consider integration: if these business applications are being moved off campus, how do they integrate back to campus?
From the business side, there is a big impact on the user community; how big depends on the equipment and systems already in place. There are campuses that are still using green screen terminals off of a mainframe to do their work. In moving to the cloud, these schools are changing from older PC-based platforms to more up-to-date ones capable of running browser sessions and multiple windows. The ROI in making these changes is significant, but there can be a great deal of legwork depending on the current environment.
While the benefits of cloud computing in a college environment can be substantial, there are pitfalls that must be avoided. The primary pitfall to be aware of begins with the actual choice of the cloud vendor. Because the field is relatively new, it's easy for small-scale, back-of-the-garage outfits to start up a cloud business and position themselves as a knowledgeable cloud vendor. Consequently, the question becomes, does the cloud vendor really understand your business and do they have the wherewithal, certification and demonstrated success in the educational environment to ensure that your information - as well as your business applications - are being managed properly?
The SaaS Analogy
The introduction of software as a service (SaaS) provided an analogous situation.
Organizations had been focusing the bulk of their attention on their data center, including its physical layout and equipment. But the emergence of SaaS required a different mindset. All of the vendor data centers would have raised floors, halon fire extinguishers, etc. But those requirements pale in comparison to how the vendor operates, how they protect data, and who has access to the servers. Those were the real critical questions that had to be asked and answered for the concept to take off - just as they are today in the cloud computing arena.
What about the legal process when the cloud is brought in? Lawyers are always involved in the procurement of any software or services, so they certainly have a role. But with cloud computing, it does shift the kinds of protection they might look for in the contract. Because the college is placing business-critical data in someone else's hands, the contractual obligations are different. There are questions about the viability of the system, how often it's updated, how long the data is stored, is the data deleted when the vendor says they're going to. In essence, when buying software on a campus, it's all about the license agreement; with a cloud vendor, the focus shifts to the service agreement and the protection of privacy, records, and information.
Switching to a cloud computing scenario can begin with "baby steps" in order to allow the school to become comfortable with the change. For example migrating more localized applications like Inquiry or CRM to the cloud allows campuses to achieve financial savings since the on-site system infrastructure - a costly and sometimes unwieldy element - is eliminated However, the big payoff is in the more comprehensive enrollment management areas where the value proposition for admissions and financial aid can include a major improvement in operational efficiency enabling a dramatic impact on incoming class demographics and a compelling ROI.
The benefits can be huge, and there are plenty of ways to "get your feet wet" in the cloud that can enable an environment of business agility and cost reduction, a combination not seen before in education.
The Internet of Things will greatly expand the opportunities for data collection and new business models driven off of that data. In her session at Internet of @ThingsExpo, Esmeralda Swartz, CMO of MetraTech, will discuss how for this to be effective you not only need to have infrastructure and operational models capable of utilizing this new phenomenon, but increasingly service providers will need to convince a skeptical public to participate. Get ready to show them the money! Speaker Bio: ...
Oct. 24, 2014 09:30 PM EDT Reads: 924
Compute virtualization has been transformational, yet security policy implementation and enforcement has lagged behind in agility and automation. There are a number of key considerations when implementing policy in private and hybrid clouds. In his session at 15th Cloud Expo, Holland Barry, VP of Technology at Catbird, will discuss the impact of this new paradigm and what organizations can do today to safely move to software-defined network and compute architectures, including: How normal ope...
Oct. 24, 2014 07:00 PM EDT Reads: 1,385
Samsung VP Jacopo Lenzi, who headed the company's recent SmartThings acquisition under the auspices of Samsung's Open Innovaction Center (OIC), answered a few questions we had about the deal. This interview was in conjunction with our interview with SmartThings CEO Alex Hawkinson. IoT Journal: SmartThings was developed in an open, standards-agnostic platform, and will now be part of Samsung's Open Innovation Center. Can you elaborate on your commitment to keep the platform open? Jacopo Lenzi: S...
Oct. 23, 2014 11:45 PM EDT Reads: 2,554
How do APIs and IoT relate? The answer is not as simple as merely adding an API on top of a dumb device, but rather about understanding the architectural patterns for implementing an IoT fabric. There are typically two or three trends: Exposing the device to a management framework Exposing that management framework to a business centric logic • Exposing that business layer and data to end users. This last trend is the IoT stack, which involves a new shift in the separation of what stuff hap...
Oct. 23, 2014 07:45 PM EDT Reads: 1,576
SYS-CON Events announced today that SOA Software, an API management leader, will exhibit at SYS-CON's 15th International Cloud Expo®, which will take place on November 4–6, 2014, at the Santa Clara Convention Center in Santa Clara, CA. SOA Software is a leading provider of API Management and SOA Governance products that equip business to deliver APIs and SOA together to drive their company to meet its business strategy quickly and effectively. SOA Software’s technology helps businesses to accel...
Oct. 23, 2014 06:15 PM EDT Reads: 1,599
SYS-CON Events announced today that Utimaco will exhibit at SYS-CON's 15th International Cloud Expo®, which will take place on November 4–6, 2014, at the Santa Clara Convention Center in Santa Clara, CA. Utimaco is a leading manufacturer of hardware based security solutions that provide the root of trust to keep cryptographic keys safe, secure critical digital infrastructures and protect high value data assets. Only Utimaco delivers a general-purpose hardware security module (HSM) as a customiz...
Oct. 23, 2014 05:45 PM EDT Reads: 1,521
Almost everyone sees the potential of Internet of Things but how can businesses truly unlock that potential. The key will be in the ability to discover business insight in the midst of an ocean of Big Data generated from billions of embedded devices via Systems of Discover. Businesses will also need to ensure that they can sustain that insight by leveraging the cloud for global reach, scale and elasticity.
Oct. 22, 2014 09:00 PM EDT Reads: 1,433
SYS-CON Events announced today that ElasticBox is holding a Hackathon at DevOps Summit, November 6 from 12 pm -4 pm at the Santa Clara Convention Center in Santa Clara, CA. You can enter as an individual or team of up to 10 developers. A New Star Is Born Every Month! All completed ElasticBoxes will then be sent to a judging panel - 12 winners will be featured on the ElasticBox website in 2015. All entrants will receive five full enterprise licenses for one year + ElasticBox headphones + Elasti...
Oct. 22, 2014 01:00 PM EDT Reads: 1,524
Once the decision has been made to move part or all of a workload to the cloud, a methodology for selecting that workload needs to be established. How do you move to the cloud? What does the discovery, assessment and planning look like? What workloads make sense? Which cloud model makes sense for each workload? What are the considerations for how to select the right cloud model? And how does that fit in with the overall IT tranformation? In his session at 15th Cloud Expo, John Hatem, head of V...
Oct. 22, 2014 12:00 PM EDT Reads: 1,544
Cloud services are the newest tool in the arsenal of IT products in the market today. These cloud services integrate process and tools. In order to use these products effectively, organizations must have a good understanding of themselves and their business requirements. In his session at 15th Cloud Expo, Brian Lewis, Principal Architect at Verizon Cloud, will outline key areas of organizational focus, and how to formalize an actionable plan when migrating applications and internal services to...
Oct. 22, 2014 11:45 AM EDT Reads: 1,570
SAP is delivering break-through innovation combined with fantastic user experience powered by the market-leading in-memory technology, SAP HANA. In his General Session at 15th Cloud Expo, Thorsten Leiduck, VP ISVs & Digital Commerce, SAP, will discuss how SAP and partners provide cloud and hybrid cloud solutions as well as real-time Big Data offerings that help companies of all sizes and industries run better. SAP launched an application challenge to award the most innovative SAP HANA and SAP ...
Oct. 22, 2014 07:00 AM EDT Reads: 1,669
Ixia develops amazing products so its customers can connect the world. Ixia helps its customers provide an always-on user experience through fast, secure delivery of dynamic connected technologies and services. Through actionable insights that accelerate and secure application and service delivery, Ixia's customers benefit from faster time to market, optimized application performance and higher-quality deployments.
Oct. 21, 2014 09:00 PM EDT Reads: 1,508
SYS-CON Events announced today that Calm.io has been named “Bronze Sponsor” of DevOps Summit Silicon Valley, which will take place on November 4–6, 2014, at the Santa Clara Convention Center in Santa Clara, CA. Calm.io is a cloud orchestration platform for AWS, vCenter, OpenStack, or bare metal, that runs your CL tools puppet, Chef, shell, git, Jenkins, nagios, and will soon support New Relic and Docker. It can run hosted, or on premise and provides VM automation / expiry, self-service portals,...
Oct. 21, 2014 08:45 PM EDT Reads: 1,450
In her General Session at 15th Cloud Expo, Anne Plese, Senior Consultant, Cloud Product Marketing, at Verizon Enterprise, will focus on finding the right mix of renting vs. buying Oracle capacity to scale to meet business demands, and offer validated Oracle database TCO models for Oracle development and testing environments. Anne Plese is a marketing and technology enthusiast/realist with over 19+ years in high tech. At Verizon Enterprise, she focuses on driving growth for the Verizon Cloud pla...
Oct. 21, 2014 07:30 PM EDT Reads: 1,540
SYS-CON Events announced today that Aria Systems, the recurring revenue expert, has been named "Bronze Sponsor" of SYS-CON's 15th International Cloud Expo®, which will take place on November 4-6, 2014, at the Santa Clara Convention Center in Santa Clara, CA. Aria Systems helps leading businesses connect their customers with the products and services they love. Industry leaders like Pitney Bowes, Experian, AAA NCNU, VMware, HootSuite and many others choose Aria to power their recurring revenue bu...
Oct. 21, 2014 06:00 PM EDT Reads: 1,520
The Internet of Things (IoT) is going to require a new way of thinking and of developing software for speed, security and innovation. This requires IT leaders to balance business as usual while anticipating for the next market and technology trends. Cloud provides the right IT asset portfolio to help today’s IT leaders manage the old and prepare for the new. Today the cloud conversation is evolving from private and public to hybrid. This session will provide use cases and insights to reinforce t...
Oct. 21, 2014 05:15 PM EDT Reads: 1,596
As Platform as a Service (PaaS) matures as a category, developers should have the ability to use the programming language of their choice to build applications and have access to a wide array of services. Bluemix is IBM's open cloud development platform that enables users to easily build cloud-based, creative mobile and web applications without having to spend large amounts of time and resources on configuring infrastructure and multiple software licenses. In this track, you will learn about the...
Oct. 21, 2014 05:00 PM EDT Reads: 1,560
Blue Box has closed a $10 million Series B financing. The round was led by a strategic investor and included participation from prior investors including Voyager Capital and Founders Collective, as well as the Blue Box executive team. This round follows a $4.3 million Series A closed in December of 2012 and led by Voyager Capital. In May of this year, the company announced general availability of its private cloud as a service offering, Blue Box Cloud. Since that release, the company has dem...
Oct. 21, 2014 01:45 PM EDT Reads: 1,609
SYS-CON Events announced today that Verizon has been named "Gold Sponsor" of SYS-CON's 15th International Cloud Expo®, which will take place on November 4-6, 2014, at the Santa Clara Convention Center in Santa Clara, CA. Verizon Enterprise Solutions creates global connections that generate growth, drive business innovation and move society forward. With industry-specific solutions and a full range of global wholesale offerings provided over the company's secure mobility, cloud, strategic network...
Oct. 21, 2014 09:30 AM EDT Reads: 1,660
SimpleECM is the only platform to offer a powerful combination of enterprise content management (ECM) services, capture solutions, and third-party business services providing simplified integrations and workflow development for solution providers. SimpleECM is opening the market to businesses of all sizes by reinventing the delivery of ECM services. Our APIs make the development of ECM services simple with the use of familiar technologies for a frictionless integration directly into web applicat...
Oct. 20, 2014 10:00 PM EDT Reads: 1,771