SYS-CON MEDIA Authors: Jason Bloomberg, Elizabeth White, Zakia Bouachraoui, Andy Thurai, Liz McMillan

Blog Feed Post

Five things every business manager should know about file sharing practices

Businesses face a real threat – their employees. That’s right, increasingly tech-savvy employees have turned to a diverse range of file transfer tools that are beyond the sight of IT management.

personal file sharing leads to enterprise risk

Employees see webmail, file sharing services, cloud storage, USB sticks and smart devices as easier to use than traditional corporate tools to transfer files. But this trend ignores the security risks and regulatory implications of using file transfer methods entirely outside of corporate control.

Here’re five things you should know about your employees’ habits and the need for secure file transfer technology:

1) Insecure means are used to send confidential files.Recent surveys we have run to monitor user behavior found that a vast majority (84%) of respondents send classified or confidential information through corporate email attachments. Of those, 72% do this at least weekly and 52% daily. That means employees are using unsanctioned tools in record numbers, resulting in a lack of visibility and control.

2) Many employees use personal email to send company documents and data.
Users may think they can’t afford delays or slowdowns associated with jumping through perceived hoops to send out information and files that keep business humming. And if the business doesn’t provide the tools they need to send large and confidential attachments, or if the processes and technologies are too difficult to use, then users will take matters into their own hands – and their own email.

3) Employees are using consumer-grade file transfer services for business purposes.
If the corporate email system limits the size of file attachments or if IT vetoes service requests, resourceful employees don’t throw up their hands in resignation: they look for workarounds. And the growing popularity of file transfer sites and cloud services aimed at consumers is making it easier for business users to sidestep IT. More than half of the users we surveyed admitted they use these services.

4) Risk of data theft is high.
When business users aren’t turning to personal email accounts or free file-sharing services, they may be putting files on USB thumb drives, smartphones or other external devices. Unfortunately, our market research shows that almost one-third of users had lost a USB device, smartphone or other external device containing business or personal information – a tremendous risk for any organisation.

5) IT Management Visibility into Data Management is Low, Putting Businesses at Risk.
Most companies create and maintain policies that mandate the use of approved tools for moving and sharing information. However, our research shows fewer than 32% strictly enforce these policies, making these mandates largely meaningless. No visibility means no compliance with internal policies or external regulations and laws.

The file sharing habits of employees can be risky but is driven by their desire to get work done. The business need and IT desire to control file sharing is equally important. Fortunately, companies don’t have to choose between risky behavior and productivity. Using secure managed file transfer technology, employees can get the convenience, ease-of-use, and speed they need while IT and the business get the control, visibility, security and compliance they need.

Read the original blog entry...

More Stories By Hugh Garber

Hugh Garber is the Senior Product Marketing Manager at Ipswitch, responsible for leading the product marketing, segmentation, and messaging efforts for the company’s secure and managed file transfer solutions. He is also an avid Ipswitch blogger, conveying his views with humor and a sharp edge. With two decades of experience crafting messaging, launching products and enabling sales teams, Hugh brings a wide range of knowledge and creativity to the Ipswitch File Transfer team.

Prior to Ipswitch File Transfer, Hugh held product management, marketing and consulting positions in the retail, telecommunications and Internet services industries. Hugh received his BBA from the University of Massachusetts, and his MBA from Emory University.

In Hugh’s spare time he loves to spend time with his wife and two sons. When he’s not reading Dr. Seuss books and building train tracks with his boys, you can find him either devouring chocolate peanut butter ice cream, experiencing frustration on the golf course, or pretending to know how to use his power tools.

Latest Stories
The Software Defined Data Center (SDDC), which enables organizations to seamlessly run in a hybrid cloud model (public + private cloud), is here to stay. IDC estimates that the software-defined networking market will be valued at $3.7 billion by 2016. Security is a key component and benefit of the SDDC, and offers an opportunity to build security 'from the ground up' and weave it into the environment from day one. In his session at 16th Cloud Expo, Reuven Harrison, CTO and Co-Founder of Tufin, ...
While the focus and objectives of IoT initiatives are many and diverse, they all share a few common attributes, and one of those is the network. Commonly, that network includes the Internet, over which there isn't any real control for performance and availability. Or is there? The current state of the art for Big Data analytics, as applied to network telemetry, offers new opportunities for improving and assuring operational integrity. In his session at @ThingsExpo, Jim Frey, Vice President of S...
"We were founded in 2003 and the way we were founded was about good backup and good disaster recovery for our clients, and for the last 20 years we've been pretty consistent with that," noted Marc Malafronte, Territory Manager at StorageCraft, in this SYS-CON.tv interview at 20th Cloud Expo, held June 6-8, 2017, at the Javits Center in New York City, NY.
Historically, some banking activities such as trading have been relying heavily on analytics and cutting edge algorithmic tools. The coming of age of powerful data analytics solutions combined with the development of intelligent algorithms have created new opportunities for financial institutions. In his session at 20th Cloud Expo, Sebastien Meunier, Head of Digital for North America at Chappuis Halder & Co., discussed how these tools can be leveraged to develop a lasting competitive advantage ...
In his keynote at 18th Cloud Expo, Andrew Keys, Co-Founder of ConsenSys Enterprise, provided an overview of the evolution of the Internet and the Database and the future of their combination – the Blockchain. Andrew Keys is Co-Founder of ConsenSys Enterprise. He comes to ConsenSys Enterprise with capital markets, technology and entrepreneurial experience. Previously, he worked for UBS investment bank in equities analysis. Later, he was responsible for the creation and distribution of life settl...
DevOps is often described as a combination of technology and culture. Without both, DevOps isn't complete. However, applying the culture to outdated technology is a recipe for disaster; as response times grow and connections between teams are delayed by technology, the culture will die. A Nutanix Enterprise Cloud has many benefits that provide the needed base for a true DevOps paradigm. In their Day 3 Keynote at 20th Cloud Expo, Chris Brown, a Solutions Marketing Manager at Nutanix, and Mark Lav...
@CloudEXPO and @ExpoDX, two of the most influential technology events in the world, have hosted hundreds of sponsors and exhibitors since our launch 10 years ago. @CloudEXPO and @ExpoDX New York and Silicon Valley provide a full year of face-to-face marketing opportunities for your company. Each sponsorship and exhibit package comes with pre and post-show marketing programs. By sponsoring and exhibiting in New York and Silicon Valley, you reach a full complement of decision makers and buyers in ...
According to the IDC InfoBrief, Sponsored by Nutanix, “Surviving and Thriving in a Multi-cloud World,” multicloud deployments are now the norm for enterprise organizations – less than 30% of customers report using single cloud environments. Most customers leverage different cloud platforms across multiple service providers. The interoperability of data and applications between these varied cloud environments is growing in importance and yet access to hybrid cloud capabilities where a single appl...
"At the keynote this morning we spoke about the value proposition of Nutanix, of having a DevOps culture and a mindset, and the business outcomes of achieving agility and scale, which everybody here is trying to accomplish," noted Mark Lavi, DevOps Solution Architect at Nutanix, in this SYS-CON.tv interview at @DevOpsSummit at 20th Cloud Expo, held June 6-8, 2017, at the Javits Center in New York City, NY.
In today's always-on world, customer expectations have changed. Competitive differentiation is delivered through rapid software innovations, the ability to respond to issues quickly and by releasing high-quality code with minimal interruptions. DevOps isn't some far off goal; it's methodologies and practices are a response to this demand. The demand to go faster. The demand for more uptime. The demand to innovate. In this keynote, we will cover the Nutanix Developer Stack. Built from the foundat...
"NetApp's vision is how we help organizations manage data - delivering the right data in the right place, in the right time, to the people who need it, and doing it agnostic to what the platform is," explained Josh Atwell, Developer Advocate for NetApp, in this SYS-CON.tv interview at 20th Cloud Expo, held June 6-8, 2017, at the Javits Center in New York City, NY.
Sold by Nutanix, Nutanix Mine with Veeam can be deployed in minutes and simplifies the full lifecycle of data backup operations, including on-going management, scaling and troubleshooting. The offering combines highly-efficient storage working in concert with Veeam Backup and Replication, helping customers achieve comprehensive data protection for all their workloads — virtual, physical and private cloud —to meet increasing business demands for uptime and productivity.
"Cloud computing is certainly changing how people consume storage, how they use it, and what they use it for. It's also making people rethink how they architect their environment," stated Brad Winett, Senior Technologist for DDN Storage, in this SYS-CON.tv interview at 20th Cloud Expo, held June 6-8, 2017, at the Javits Center in New York City, NY.
A look across the tech landscape at the disruptive technologies that are increasing in prominence and speculate as to which will be most impactful for communications – namely, AI and Cloud Computing. In his session at 20th Cloud Expo, Curtis Peterson, VP of Operations at RingCentral, highlighted the current challenges of these transformative technologies and shared strategies for preparing your organization for these changes. This “view from the top” outlined the latest trends and developments i...
The Internet of Things is clearly many things: data collection and analytics, wearables, Smart Grids and Smart Cities, the Industrial Internet, and more. Cool platforms like Arduino, Raspberry Pi, Intel's Galileo and Edison, and a diverse world of sensors are making the IoT a great toy box for developers in all these areas. In this Power Panel at @ThingsExpo, moderated by Conference Chair Roger Strukhoff, panelists discussed what things are the most important, which will have the most profound e...