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Five Ways Uncontrolled File Sharing Can Hurt Your Business

Uncontrolled file sharing can have a big effect on companies and enterprises

1. Unknown sensitive company information leaked
Not knowing what potentially sensitive company information is being shared can have a big effect on your Company. Sharing sensitive product designs, customer information, financial information, etc., can have a direct negative effect that may not be seen but will be felt.

Storage Made Easy provides policies that operate above all private and cloud data and enables policies to be set that incorporate time expiry and password protections inclusive of audit tracking and GEO location restrictions.

uncontrolled file sharing

2. Data Breach
There is an increasing amount of privacy legislation that a company has to adhere to, such as HIPPA, FIPS, European privacy legislation. Not controlling the flow of information can result in severe financial penalties, or worse, jail.

3. Sensitive data on non company data services
The rise of Bring your Own Cloud within companies can result in corporate data being stored on unsecure services that can be breached and are outside of the control of corporate IT.

With Storage Made Easy on-site Cloud Control Appliance companies have a universal policy control gateway which can be used to control access to Bring your Own Cloud environment such as DropBox. This includes browser, mobile or API access to such services. This gives enterprises a single platform to securely manage and protect file sharing by centrally enforcing corporate policy on Bring Your Own Cloud data flows.

4. Slow Network / Reduced Quality of Service
Users tend to share files in companies. Once the file is shared it can be forward by the recipient anywhere. This touches upon point 1 of uncontrolled file sharing. Users should be sharing links not files so they can be tracked and controlled. There is another benefit of this which is to do with the network congestion that occurs inside of companies and this network congestion.

Lots of people sharing similar large files can lead to network congestion inside of a company which can not only be costly to productivity, it can be costly to the company as more bandwidth is consumed. Link Sharing shifts the bandwidth for the file download to the remote user.

Storage Made Easy provides add-in's for Microsoft Outlook and Mac Mail that promote such links sharing inside of enterprises.

5. Copyright infringement
It is not unusual for users inside of companies to use their corporate emails to share digital music and digital books with friends. This not only exposes the user to copyright infringement it also exposes the company and with no control it is silent threat that explode at any time.

The key take-away is that uncontrolled file sharing can be bad for business and companies should give serious to consideration to how the promote governed file sharing that does not just work on one data cloud but works against all public / private data clouds that is in use at a company.

More Stories By Jim Liddle

Jim is CEO of Storage Made Easy. Jim is a regular blogger at SYS-CON.com, covering mobile, Grid, and Cloud Computing Topics.